Job Title:

Executive - Assistant to Leadership Staff

No. of Vacancies:


Minimum Experience:

3 years


Secretarial duties Good working knowledge of MS Office and good communication skills Graduate in a technical subject, with HR experience preferred

Job description

We are currently looking for an executive assistant to be a supportive force who empowers our Chairman. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for detail. This person should have experience working in an office environment, performing administrative duties, and providing support to top leadership. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations

Objectives of this role
  • Support the Chairman primarily and liaise with the executive team members, as directed, to ensure that the Institute’s goals and objectives are accomplished and that operations run efficiently.
  • Maintain and refine internal processes and coordinate internal and external resources to expedite workflows
  • Manage communication with staff by liaising with internal and external executives on various projects and tasks
  • Plan and orchestrate work to ensure that leadership priorities are met, organizational goals are achieved, and best practices are upheld
  • Manage professional and personal scheduling for Chairman, including agendas, mail, email, phone calls, client management, and other logistics
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to leadership
  • Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
  • Maintain professionalism and strict confidentiality with all materials
  • Organize team communications and plan events, both internal and off-site
Required skills and qualifications
  • Four or more years of experience in an administrative role reporting directly to top management
  • Excellent written and verbal communication skills
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Proficiency with office productivity tools and an aptitude for learning new software and systems
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the Trust and its stakeholders
Preferred skills and qualifications
  • Experience in overseeing budgets and expenses
  • Experience in developing internal processes and filing systems
Interested candidates may send their resumes to: